USGenWeb Archives Cemetery Form Instructions

Use this form to abstract your cemetery records and create a file ready for the Archives.
Please do not hit the Submit Cemetery Button until you have completed all the fields.
You can enter your survey and submit whenever you are ready, There is an option at the bottom
to specify whether this is complete or more to come later. Your partial file will be sent
to the archivist and will let the Archivist know whether it is a complete survey and will allow you to finish at your leisure.
Feel free to click on the help/instructions button at any time during your transcription as it
will not affect your work in progress.
Thank you so much for sharing your records with others!!!!!
If you have any questions please contact Debra Crosby The Registry
 

Fields (Cick on Each for a Description)  Fields Marked with an Asterisk (*) are Required Fields
Your Email Address: *
Your Name-Submitter:*
Abstracted By:
Cemetery Title:  *
Cemetery Description  and/or location: *
View Only Field:
Total Lines:
Data Entry Fields: (Name Dates, Comments)
LoadLine

Optional Lines:
Find Line
Find Next
Insert Line
Update Line
Delete Line
View Line
Line Number Field
Remove Last
County Where File is to Be posted * Required.
Select the county where the cemetery is located. In some cases a cemetery may be on a county line and appropriate for the neighboring county as well. In this case you have the option to select more than one county.

Is This Survey Complete * Required
This option is available so that you can come back to your work at a later time and add more data and alerts the Archivist whether this is a completed survey of the entire cemetery. If it is a partial listing of just a few names that you have available to you, choose Partial Survey No More to Come. If you will be adding more data to this cemetery at a later time choose Partial Cemetery More to Come. If it is completed choose Complete Survey No More to Come.
If you submit a cemetery as "Partial Survey More to Come" when you are ready to resume you will go to rescem.html Enter your email address and be sure to enter your name and cemetery name exactly as you entered it on the first submission. This will bring your cemetery back up in a window for you so that you can continue to add more to it. You can continue to add to it as many times as necessary as long as you choose "Partial Cemetery More to Come" when submitting. Once you have submitted it as "Complete Cemetery No More to Come" or "Partial Cemetery No More to Come" you will no longer be able to pull it up. You would then need to contact the Archives manager to add more to the cemetery.

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Your Email Address
This field is required.
Enter your legititmate email address as you wish it to appear on the file at the GAArchives.
Example: you@yoursisp.com
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Your Name-Submitter:*
This field is required.
Enter Your name as you wish it to appear on the file at the GAArchives.
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Abstracted By:
This field is not required.
This field is to be used if the person who abstracted the cemetery is different than the submitter.
Please be sure to have permission so as to avoid any copyright violations.
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Cemetery Title:  *
This field is required.
This field is for the name of the Cemetery. If the name is unknown "Unknown Cemetery" can be used here.
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Cemetery Description  and/or location: *
This field is required.
This field is for directions and or location of the cemetery as well as any additional notes about the cemetery.
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View Only Field
This field is view only. As you enter text in the Names, Dates, Comments Location and hit
the "Loadline" button, the information you entered will appear in this field so that you may
see your work as your progress.
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Total Lines Field
This field is to show you the total number of lines that you have entered.

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Data Entry Lines: Last Name is Required. The other fields are optional.
First Name: This field is used for the first name of the individual. You can enter initial, or leave blank if not known, or unknown. etc.
Middle Name: This field is for the middle name and or maiden name if known.
Last Name:* This field is required. For the Surname/Last name. If unknown you can add "unknown" but please enter something in this field or
"unmarked" if no name.
Birth Date: Date of Birth goes here or Age but not both. If you have both, enter the age in the comment field. Please try to stick to a format that you begin with. If you start with 12/01/2002 please continue with that format. If you start with Dec 01, 2002 please stick with that format.
Death Date: Date of Death goes here if known. Again, please stick with the format which you begin with.
Comments: This field is for additional information such as age,  Husband/Wife/Son/Daughter of, etc, Military and so forth.
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Loadline
Loadline is used to enter each name/line of the cemetery. When you hit Loadline the data will appear in
the View Only Field and your cursor will place you back at the first name ready for your next entry.
You can easily tab between these fields and when you tab to Loadline hit the enter key to load your line.
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Optional Lines: These Lines are here so that you can edit your entries.
Find Line: This option is here to help you find a previous line that you have entered.  Type the name you are looking for into the name fields and click on Find Line. It will bring the line number  into the Line # field. You can then choose View Field to have the data appear in the
data entry fields so that you can view or edit that line.
Back to Optional Lines

Find Next: This option lets you find again if the Surname entry from Find is not the one you were looking
for. This is useful in cases where there may be 2 "John Smiths". Clicking on this should give you the next John
Smith.
Back to Optional Lines

Insert Line: To insert an entry between two entries already posted. If you know the line number, enter that number in the Line # field.
The line you enter will over the top of the line number you select. So enter the line number for the line under the one you wish to enter.
If you don't know the line number, enter the name you are searching, click find Line as instructed above in Find Line.
Then enter the data you wish to appear on that line and click Insert Line.
If you don't know the line number, enter the name you are searching, click find Line as instructed above in Find Line.

Back to Optional Lines
Update Line: This line will let you make changes to any previous line that you have submitted. First find the Line,
Then click on ViewLine. ViewLine gives you the line you posted into the Data Entry Fields. You can then make any necessary
changes and then click Update Line.

Back to Optional Lines
Delete Line: This option lets you remove a previous entered line. Find the line you wish to delete, make sure it's the
correct line by choosing ViewLine before Deleting. Once sure it's the line you want to remove and the correct number
in the Line # box, click on DeleteLine and it will remove that entry.

Back to Optional Lines
View Line: View Line allows you to bring the line into the data entry fields so that it can be updated or deleted. You must find the line first or enter the Line # in the number line box, then click the view line button to view it.

Back to Optional Lines
Line # Field: This is the field which lets you specify which lines you wish to find, insert,  update or delete.

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Remove Last Entry: Clicking on this button will remove the last entry you made.

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If you have a cemetery that is already typed up, please submit that directly to the archives manager for that county as this form will not let you copy/paste into the cemtery field.
Thank you for your contributions!!